A Guide to the Filling of Posting Forms for Prospective Malaysian Teachers

picture taken from goshen.edu

The Context for this Guide:
  • Time: The Year 2008
  • Country: Malaysia
  • Institute: "Institut Perguruan Bahasa-Bahasa Antarabangsa" (International Languages Teacher Training Institute)
  • Applicants: The 2nd Cohort of the Bachelor of Education: Teaching English as a Second Language (Overseas Link) Programme
Note: May also be applicable to other teaching courses/applicants/institutes

This pretty much sums up my experience in completing the forms:
:D > :) > :-? >:O > #-o > X-( > :(( > (:|

To prevent you, future teachers from being as frustrated as I was & making as many visits as I did to the Hal Ehwal Pelajar (HEP or Student Affairs Department) where sometimes everyone is out for morning, mid-morning, afternoon or mid-afternoon tea...
Here is a complilation of all the infomation that has been gathered on the filling of the posting forms.

The forms are:
  • "Borang Penempatan" (4 copies)
  • "Borang Keselamatan" (3 copies)
  • "Profil Pelajar" (1 copy)

Required Documents To be Included:
Four of each (true-copy certify them):
  • "Salinan Kad Pengenalan"
  • "Salinan Surat Beranak"
  • "Salinan Surat Tawaran Kursus"
  • "Salinan Sijil-Sijil Akademik yang Berkaitan" (exp: SPM, STPM, Diploma, Ijazah)
  • "Sijil Berhenti Sekolah"
  • "Salinan Sijil-Sijil Kokurikulum"
8 copies of:
  • "Gambar berukuran pasport" (to be pasted on the 8 posting forms)

Borang Permohonan Penempatan
This form was given to us on a CD in MS Word format.
We were instructed to distribute the forms to every person in the course, get them to fill up the form on Word & then print 4 copies of the form on coloured paper (provided by HEP upon request).
  • Primary School: Red Paper
  • Secondary School: Blue Paper

When Filling this Form, Take Note:
  • Fill in as many details as possible. Leave irrelevant blank.
  • Format: make sure that the caps for every form is standardised.
    • Go with either "All CAPS" or "Word Caps".
  • "Kod Kursus":
    • Primary: E510E0000P
    • Secondary: E520E0000P
  • University Details:
    • 1st Degree: Bachelor of Education Teaching English as a Second Language
    • "Taraf": "Sarjana Muda"
    • Major: Teaching English as a Second Language

Borang Keselamatan
3 copies of this form has to be filled by each person.

When Filling this Form, Take Note:
  • Fill in as many details as possible. Leave irrelevant blank.
  • "Jawatan Diminta": "Pegawai Perkhidmatan Pendidikan DG41 (Guru)"
  • "Jabatan": "Pelajaran"
  • "No. Sijil" refers to your "No. Surat Beranak"
  • "Alamat-Alamat Tempat Tinggal Masa 10 Tahun Lepas":
    • Every detail must be provided
    • Example: Hometown>Hostel>Overseas>Hostel
    • Hostel Address: Asrama Pantai Puri, Lembah Pantai, 59200 Kuala Lumpur, Malaysia
    • You can take up space beyond what is allocated

Profil Guru Pelatih
Each person had to complete 1 copy of this.

When Filling this Form, Take Note:
  • Fill in as many details as possible. Even if you don't have a certificate to prove your participation. Leave irrelevant blank.
  • You need to see your mentor or coordinator to complete this form.
    • They have to fill in the "Ulasan Sahsiah", "Kehadiran" & sign the form.

On the Documents to be Included, Take Note:
  • True-Copy Certification
    • HEP refused to certify our documents
    • We had to look for lecturers
  • Co-Curricular Certificates
    • Refers to Tertiary level co-curricular certificates
    • Secondary School level certificates are not necessary
  • "Surat Tawaran"
    • We recieved 2 letters at the beginning. One from "Bahagian Pendidikan Guru" & one from "Bahagian Biasiswa".
    • The one from "Bahagian Biasiswa" was compulsory for us. The other was optional to include.

Arrange All Photocopied Documents In this Order:
(in 4 stapled sets of)
  1. Borang Penempatan
  2. Surat Tawaran Kursus
  3. Kad Pengenalan
  4. Surat Beranak
  5. Sijik SPM
  6. Sijil Berhenti Sekolah
  7. Sijil Kokurikulum

Guidelines for the use of this Guide:
  • All infomation here must be cross-referenced with your HEP
    • The infomation here is gathered after the discovery that the instructions given by HEP was incomplete & lacking

All the best in making the new generation better than the generations before them!
May you be posted where you can make the most impact!

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